Event Coordinator

 About the candidate  

Melissa is a resourceful and upbeat events professional with a strong sense of initiative and calm under pressure.
Known for being a clear communicator, strong team collaborator, and confident multitasker who thrives
in fast-paced environments.
Highly organised with a natural ability to prioritise and manage multiple deadlines across complex
projects.
Valued for a positive mindset, adaptability, and consistent reliability onsite and behind the scenes.
Experienced in tools like Cvent (certified), Zoom, Microsoft Office Suite, and Google Applications.
Comfortable working independently or supporting larger teams.

 Experience 

• Led furniture logistics for Amazon Web Services at a dry hire venue in New York, managing setup
  across 7 floors for a 2,000+ attendee event.
• Coordinated with three external suppliers, ensuring trucking schedules were met and all layouts
  aligned with the client’s event design brief.
• Used Procim to raise and track purchase orders for all furniture and uniform requirements.
• Managed sponsor stands at AWS Summit London 2025 at Excel, overseeing stand build, brand
  compliance, and coordinating merchandise giveaways.
• Sourced and procured uniforms for 40 brand hosts representing a high-end automotive client,
  ensuring the style met luxury branding standards.
• Created detailed packing lists in Google Sheets and arranged courier shipment of 20 boxes to the
  Lisbon venue in advance of the event.
• Independently managed pharmaceutical events for up to 50 attendees, leading end-to-end delivery
  including venue sourcing, travel logistics, supplier coordination, and HCP/client comms.
• Personally owned and reconciled budgets over €65,000 using Microsoft Excel; contributed to wider
  projects with budgets exceeding $2 million.
• Delivered off-site dinners and delegate experiences across Barcelona, Amsterdam, and Munich,
  ensuring venues and setups aligned with client expectations.
• Provided on-site support for global events, supporting VIP experiences & responsible for ‘wow’
  moments through themed entertainment (including a 500 pax Yacht Evening and Little Havana
  celebration).
• Managed delegate data, registration platforms, and reporting in Cvent (Cvent Certified) for both live
  and virtual events.
• Delivered virtual webinar series via Zoom, managing registration, inbox queries post-event data.
  Proficient in Microsoft applications.